One Touch Dial Service

One Touch Dial Service

  • Documentation
  • Status
  • What's New
  • Contact

›Exchange

Getting Started

  • Copyright and Trademark
  • Before You Begin
  • Requirements
  • Web Application

Calendars

    Office 365

    • How to Connect
    • As an Application
    • Using a Service Account
    • Configure Room Mailbox

    Exchange

    • Using a Service Account
    • Configure Room Mailbox

    Google

    • Using a Service Account

Devices

  • Registering a Device
  • Manage Devices
  • Bulk Management
  • Poly

    • Debut
    • RealPresence Group
    • HDX
    • Medialign
    • Trio

    Cisco

    • C/SX/DX/EX/MX/Webex Room Kit Models
    • CTS/TX/IX Models

Cloud Relays

  • Install the Cloud Relay
  • Using Cloud Relays

Settings

  • Privacy Options
  • Meeting Providers

Configuring an Exchange Room Mailbox

Many conferencing systems are located in shared spaces such as conference rooms. It may be preferable to use a room mailbox account instead of a user mailbox account for calendaring and reservations.

IMPORTANT: One Touch Dial requires access to the message body and meeting subject on room mailbox accounts for One Touch Dial to function correctly.

Create New Room Mailboxes

When integrating with a Microsoft calendar, associate each device with a room mailbox in order to use the One Touch Dial application.

A room mailbox is a resource mailbox that is assigned to a VTC device so that it can be scheduled into conferences and take advantage of the One Touch Dial application features. You can create a room mailbox for a device by using the Microsoft Office 365 Admin Center or by using Microsoft Exchange Management Shell.

Note: For additional information about room mailboxes, see Microsoft documentation.

The following is an example of a Microsoft PowerShell script on how to create a new room mailbox for a device.
Note: Enabling the AD account of the Room Resource Mailbox is optional, and not required by the OTD service.

New-Mailbox -Name "OTD Account" -UserPrincipalName otd.account@<companyname.com> -Password (ConvertTo-SecureString -String 'password' -AsPlainText -Force) -FirstName OTD -LastName Account -Room

Configure a Room Mailbox for a Device

Confirm your room mailboxes associated with devices meet the requirements for One Touch Dial application.

Prerequisite

See Microsoft documentation for more information along with possible solutions:

IMPORTANT: One Touch Dial requires access to the message body and meeting subject in order to enable devices to join meetings. The message body of a meeting invite contains necessary meeting information to be retained when processing the meeting invitation. Also configure the mailbox to display the meeting subject, this means that both the -DeleteComments and -DeleteSubject must be set to $false. Once you configure a mailbox for a video device, that mailbox's calendar will display on the device.

The following is an example of a Microsoft PowerShell command to show the meeting subject name in the meeting invite.

Set-CalendarProcessing -Identity "VTC01@yourdomain.com" -AutomateProcessing AutoAccept -AddOrganizerToSubject $false -AllowConflicts $false -DeleteComments $false -DeleteSubject $false -RemovePrivateProperty $false -AddAdditionalResponse $true -AdditionalResponse "This is a Poly Meeting room!" -ProcessExternalMeetingMessages $true

← Using a Service AccountUsing a Service Account →
  • Create New Room Mailboxes
  • Configure a Room Mailbox for a Device
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